Here’s what you run the risk of when you create a new document by copying and modifying an existing document:
I’ve written previously about why it’s a good idea to use Word templates. Pitfalls of using a Word document in place of a Word template And then changing the content as required. That is, copying a document to create a new document. So you should never use them as a substitute template. They also have access to building blocks saved within the template (if any exist).Įven though Word documents look identical to templates, they’re not. Word documents adopt styles, formatting, layouts and content from the attached template.
So every Word document has a template attached to it. They’re always created from a template – either from Word’s Normal template, or from a customised template document. Word documents are the documents you use everyday in your business. That way, you can revert to the original document should any mishaps occur! What is a Word document? Note: if you do decide to save your templates using the second option, be sure to keep a back up copy of all your templates. This, however, isn’t ideal because it makes it easier to modify and/or overwrite your template. And then open a copy of the template by double-clicking the file in File Explorer. This works best when templates are saved in a personal or workgroup templates folder.īut you can save a template anywhere within your file system. When you create a document from a template, you open a read-only copy of the template. How the settings in your Word template are preserved It’s the base from which you create Word documents. An example building block is a cover page with an alternative layout.Īs you can see, a Word template is essentially a blueprint.
So they make it easier and quicker for users to format a document. Building blocks are elements or grouped elements that are inserted with the click of a button. Templates can also include building blocks or drop-in elements. Text that’s required in every report document, e.g.A table of contents, and a table of figures (where relevant).A cover page, with fields to add title and report details.So, for example, a Report template would contain: What is a Word template?Ī Word template includes only the styles, layout, formatting and content needed for all documents created from that template. And what the pitfalls are when you use a Word document as a substitute template. So read on to find out the difference between a Word template and a Word document. And yes, you can use a Word document in place of a template. From the 'Save as type' dropdown, ensure 'Word Document (*.docx)' is selected.Word documents and Word templates are not one and the same thing, even though they may appear to be.Once you have chosen an appropriate location, enter a file name in the 'File name' field.You can then choose a recent location or select an alternative location by clicking 'Browse'. Click the 'File' tab at the top-left followed by 'Save As' from the left-hand menu.docx document, simply follow these steps. You should now see that the file extensions are now displayed in the Explorer window.Uncheck this box and click 'OK' to confirm. Click the 'View' tab at the top of the popup and locate the 'Hide extensions for known file types'.From the ribbon, click the 'Options' button shown on the far-right.In an Explorer window, click the 'View' tab that appears at the top-left.Follow these steps to display file extensions on your machine. If you are unable to see file extensions on your computer, it can sometimes be tricky to tell. docx files are much smaller and so load much quicker, as well as being more broadly readable by other tools such as Google Docs. We should save and convert our existing Microsoft Word files to the. As a result, some systems, including t4 - the University website CMS, may prevent you from uploading.
MICROSOFT WORD VS WORD DOCX CODE
doc files because it is easy for them to write malicious code with them, partly because they can create malicious "macros" using the document. Many malicious emails have the Microsoft Word. There are two common Microsoft Word document formats.
MICROSOFT WORD VS WORD DOCX UPDATE
These principles also apply to Microsoft Excel and PowerPoint documents, and the same process can be used to update them.įor this example, we will be using Microsoft Word. In this how-to guide, we will take you through converting your documents to the current standard using Microsoft Office.
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